Agenda, decisions and minutes

To receive any apologies for absence and declarations of interest.

Apologies for absence were received from Councillors Howell and Ryles. 

Councillor S Barker declared a personal interest in relation to site allocations in the draft Local Plan, in that she was a member of Essex County Council for the Dunmow Division.

Councillor Redfern declared a personal interest in relation to site allocations in the draft Local Plan, in that she was a member of Great Chesterford Parish Council.

To consider the Regulation 19 pre-submission draft Local Plan.

RESOLVED that

1. Cabinet, being satisfied that the preparation of the Local Plan has complied with the relevant regulatory requirements and being of the view that the Regulation 19 Pre-Submission Local Plan document is ready for submission to government for independent examination, recommends to Full Council that, subject to the changes agreed by Cabinet on 12 June 2018, the Regulation 19 Pre-Submission Local Plan be published in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012.

2. Following the conclusion of the Regulation 19 publication period, the Local Plan be submitted to the Secretary of State for Independent Examination under section 20 of the Planning Compulsory Purchase Act 2004 (as amended) ("the 2004 Act"), together with the submission documents prescribed by Regulation 22 of the 2012 Regulations before 31 March 2018;

3. The Director of Public Services, in consultation with the Environmental Services Portfolio Holder, be authorised to make non-material typographical, formatting, mapping and other minor amendments to the Plan prior to the submission of the Plan to the Secretary of State;

4. The Director of Public Services be authorised to write to the Local Plan Inspector appointed to carry out the Examination of the submitted Local Plan ("the Local Plan Inspector") asking him/her to recommend such modifications of the submitted Local Plan as may be necessary to make the Plan sound and legally compliant, in accordance with section 20(7C) of the 2004 Act;

5. The Director of Public Services, in consultation with the Environmental Services Portfolio Holder, be authorised to submit a schedule of proposed main modifications of the submitted Local Plan to address any issues relating to soundness and legal compliance identified by the Local Plan Inspector; and

6. The Local Plan Submission Version 2018 be endorsed as a material consideration to be used in the determination of planning applications and enforcement decisions to be given appropriate weight in accordance with paragraph 216 of the National Planning Policy Framework.

The following people spoke on this item: Councillor N Hargreaves, Councillor T Knight, J Collins, I Carter, B Ross, K McDonald, I Grant, J Cheetham, S Merifield, G Mott and A Armstrong. Summaries of their statements are appended to these minutes.

The Chief Executive was asked to explain the circumstances surrounding the withdrawal of the previous draft Local Plan two years ago.

The Chief Executive said she had believed the plan would not be supported going forward and that members did not have sufficient information to determine the plan. After consultation with senior officers, she had therefore made the decision to withdraw the previous plan. The decision to pause the plan had been entirely hers.

Councillor Barker said if the Council did not move forward with the plan, then control of the plan would be taken out of its hands and the additional cost would fall back on the Council. The draft plan had a vast amount of supporting evidence. The number of houses and jobs required had been updated since the Regulation 18 plan had been sent out to consultation, and a number of other changes had been made, such as additional allocations and changes to the wording of policies.

The Planning Policy Team Leader responded to queries raised by public speakers. He said the Land South of Thaxted Road, Debden site was not located within the Environment Agency’s flood zones. Any planning application at the site would have to ensure flooding would not impact on properties. Similarly, a planning application would have to be accompanied by a transport assessment and an assessment of how to mitigate any impact on views.

The Planning Policy Team Leader said criteria from GEN 2, 4 and 5 were felt to have been carried forward to the draft Regulation 19 Local Plan in policies D1, SP12 and EN16 to EN20.

The Planning Policy Team Leader said the plan proposed a housing requirement of 14000 based on the 2017 SHMA, taking into account an amendment to the market signals uplift, the recognition of people living in communal establishments and the need to build in an element of robustness. A supply of 14700 houses had therefore been proposed to adapt to changes or delays within the plan period.

The Planning Policy Team Leader said archaeological sites at Stebbing would inform the development plan documents. The Chairman said a development plan document was a robust vehicle to use to deliver development in consultation with communities. Being a junior partner in the development of the West of Braintree site would not disadvantage the voice of Uttlesford residents.

The Planning Policy Team Leader said a smaller scale of development was proposed in Elsenham than that which had been included in the Local Plan in 2014 and the rejected planning application in 2016. The forty units proposed had been considered through the Infrastructure Delivery Plan and were considered appropriate.

The Planning Policy Team Leader said the Land south of B1256 (Stortford Road) and West of Buttley’s Lane, Great  ...  view the full minutes text for item 2.