Agenda and draft minutes

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No. Item


Apologies for Absence and Declarations of Interest

To receive any apologies for absence and declarations of interest.


Apologies were received from Councillor P Lavelle.  



Minutes of the Previous Meeting pdf icon PDF 197 KB

To consider the minutes of the previous meetings held on 4 March and 7 April 2021.

Additional documents:


The minutes of the meetings held on 4 March and 7 April 2021 were approved and would be signed by the Chair as a correct record at the next opportunity.




Planning Obligation Task Group pdf icon PDF 174 KB

To consider the report from the Planning Obligation Task Group


CouncillorCriscione presented the report produced by the task and finish group.  He expressed thanks to Councillor Jones as co-author of the report and also to the Development Manager and other Officers and Councillors who had helped with the production of the report. 


He said the central question for consideration was whether Uttlesford’s approach to planning obligations and conditions was robust and if the impact of development was mitigated for the benefit of residents and the District. 


He said that the report had to take into account the legal constraints of the National Planning Policy and the Community Infrastructure Levy, (CIL).   He explained the process and where he thought benefits could be gained.  He said that it was clear from the survey questionnaire that residents felt excluded.


The report requested that Scrutiny Committee advised Cabinet of the following recommendations:-

a     The creation of an Uttlesford Developers Contribution Document.

b     A more formalised, procedural and earlier approach for Town and Parish Councils to input into Planning Obligations.

c      Clearer and consistent reporting of Planning Obligations as part of recommending major planning applications to Planning Committee.

d     Prioritise the population of the EXACOM database to allow enhanced reporting and public self-service requests.

e     Reflect on cases and projects upon their completion to maintain and facilitate improvement in delivery.


Councillor Evans said that contributions from Developers would provide a package for the residents which would benefit the Community.  He specifically mentioned sustainable drainage schemes and the complications with management arrangements; he said the recommendations provided encouragement for this kind of work to be progressed, put into place and enforced.


The Development Manager said that he wanted to get the maximum benefit and the most relevant items for the community.  He said that although it was restricted by CIL regulations, he thought they could get a better deal for residents through the S106 arrangements.  He agreed with Councillor Evans about the stewardship issues and said it also applied to public open spaces, and this would provide the necessary guidance.  He said the Planning department had already been implementing changes but there was more work to do to progress and for the process to be formalised.   


Councillor Sell welcomed the involvement of Town and Parish Councils in the pre-planning meetings.  Although this happened already in some cases he thought that formalising the process would be beneficial.  He said that neighbourhood plans developed together with the Planning Department were important to get the maximum benefit for the community.  He said that S106 agreements needed to be effective and enforced and wanted to be reassured that there would be sufficient resources. 


Councillor Evans said that resourcing in Development Management and Enforcement were being looked at and would be reported further on this in due course.


The Assistant Director - Planning said it was the intention to add to the overall capacity of the Development Management team within the next few months.  The proposal was to add 1 or 2 Senior Officers whose primary purpose would  ...  view the full minutes text for item SC3


Responses of the Executive to reports of the Committee

To consider any responses of the Executive to reports of the Committee.


The Chair mentioned the call in of the Corporate Plan Delivery Plan and it was agreed that this would be monitored and the Committee hoped to see more detail and definition of targets in the future.  There would be an opportunity later in the year to revisit the plan within the Committee.



Cabinet Forward Plan pdf icon PDF 52 KB

To receive the updated Cabinet Forward Plan.


There were no comments from the Committee regarding the forward plan but the report was noted.



Scrutiny Annual Report pdf icon PDF 96 KB

To consider the Scrutiny Annual Report


There were no comments made regarding the report.


CouncillorCoote proposed that the report be taken on to full Council, Councillor De Vries seconded the motion, and there was unanimous support.



Work Planning Update

To receive the Work Planning Update (verbal).


The Assistant Director - Corporate Services said that Councillors would receive an e-mail from him with a long list of items to be considered and scored.  This would then populate the forward plan with the most important items that the Committee wanted to action. 


There was some discussion about the number of items to be taken forward and it was agreed that it was better to do fewer items and to do them well.   


The Chair proposed that formal thanks be made to Councillor Dean for his contributions to the Committee; this was seconded by Councillor Le Count and unanimously supported.


The meeting ended at 8.25pm.