Agenda and minutes

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Items
No. Item

5.

The following topics were discussed over the course of the meeting, and are listed here in alphabetical order:

Minutes:

Access to the Easton Park development (PP11)

Affordable housing strategy (PP11)

Air quality (PP18)

Baseline figure of housing need (PP7)

Co-operation with other authorities (PP11 and PP15)

Delivery of the Local Plan (PP11)

Development corporations (PP11)

Footpaths and bridleways (PP13)

Further stages in the Local Plan process (PP7)

Green belt (PP11)

Green infrastructure policy (PP16 and PP23)

Historic Impact Assessment (PP7 and PP18)

Housing density (PP12)

Housing mix (PP12)

Minimum standard for houses (PP18)

Monitoring plan (PP21)

Neighbourhood plans (PP8)

Ongoing work commissioned by Uttlesford District Council (PP7)

Parking design (PP17)

Public transport (PP15)

Rat running (PP15)

Renewable energy (PP18)

Retail provision (PP8 and PP14)

Sports provision and strategy (PP7 and PP8)

Stansted Airport (PP7 and PP13)

Statement of Community Involvement (PP24)

Transport Study (PP7 and PP15)

Water provision (PP7)

 

 

6.

Apologies for Absence and Declarations of Interest

To receive apologies for absence and declarations of interest.

Minutes:

Apologies for absence were received from Councillors Davies and Oliver. An apology also received from Councillor Lees who was to arrive late due to an earlier meeting.

 

Councillor Dean declared a non-pecuniary interest because his wife was a volunteer at, and a member of, the Trustees of the Gardens of Easton Lodge.

 

Councillor Barker declared a non-pecuniary interest as a member of Essex County Council.

 

7.

Minutes of the Previous Meeting pdf icon PDF 80 KB

To consider the minutes of the meeting held on 17 October 2017.

Minutes:

The minutes of the meeting on 17 October 2017 were signed and approved as a correct record.

 

8.

Uttlesford Local Plan, Regulation 18 Draft Plan Consultation Responses pdf icon PDF 96 KB

To consider the summary of responses received to the Regulation 18 Draft Local Plan and the areas where further work and consideration are required.

Additional documents:

Minutes:

The Working Group considered a report noting responses received to the regulation 18 draft Local Plan.

 

The Chairman thanked officers of the Council for their work distilling nearly 6000 comments into the report. He said this work was a key part of the Local Plan development process. The representations had to be considered for the consultation to be meaningful. This was the second of four rounds of consideration of the draft plan consultation. Further studies had been initiated out of the consideration of responses so far. The third stage was when responses to the representations made during the consultation would come back to a future meeting of the working group, and the fourth stage was when the regulation 19 Local Plan was put together.

 

In response to the statement from Ken McDonald, the Planning Policy Team Leader said the Council had arrived at its Total Housing Need figure through evidence from the Strategic Housing Market Assessment (SHMA). The SHMA would be the documents examined by the inspector of the Local Plan to ensure it was robust. If the Housing Need figure was calculated using different trend years, the level of need would be different. However the SHMA, the NPPF and the NPPG had advised that household projections published by the Department for Communities and Local Government should provide the starting estimate for overall housing need, and that the objectively assessed need set out in the published SHMAs were the best figures to be using. Government guidance and professional advice was also that these were the figures which should be consulted on. The Council had published an Employment Needs paper in October. In this paper, a preferred scenario included 4 major drivers of additional job growth above the moderated baseline. One of these drivers was growth at Stansted Airport, which resulted in the figure being adjusted by 6750 jobs.

 

The Chairman said recent visits by an inspector had indicated the numbers being used for the draft plan were appropriate, and that Uttlesford District Council should be mindful of this. There had been a lot of consideration of these numbers. However, the inspector said the Council should also bear in mind the recent government consultation the right homes in the right places.

 

In response to the statement by Councillor Hargreaves, the Chairman said concerns regarding water provision were not unique to Uttlesford. A key piece of work for the Local Plan was an update to the water study, which was currently in progress. The government had committed to building one million homes and while it would be guided by the Environment Agency, it would want to look for solutions to water problems.

 

The Planning Policy Team Leader said the Council had met with the water providers in the area to initiate an update to the Council’s water cycle study. The Council was seeking to address the issue and were awaiting the results of the study.

                       

The Planning Policy Team Leader said the covering report set out the summary of representations to the  ...  view the full minutes text for item 8.

9.

Overarching Summary of Representations pdf icon PDF 348 KB

Minutes:

The Planning Policy Team Leader said this section of the report gave overarching summaries of each chapter.

 

In response to a question from the Chairman regarding emerging and adopted neighbourhood plans, the Planning Policy Team Leader said a new section could potentially be added to the Local Plan discussing neighbourhood plans in detail.

 

Councillor Barker said people liked Uttlesford as it was and did not want to see development on the intended scale. However many did not follow the Council’s progress with the plan, and so were unaware that it was doing its best to mitigate the impact of the new houses that would be constructed. Other districts round Uttlesford had to do the same and it was important to look at the big picture. The Council needed to keep emphasising that it was trying to mitigate the negative effects of the Local Plan.

 

The Chairman said there had been general collective support across Uttlesford for the way the plan was laid out.

 

Councillor Loughlin said there was a response made to the consultation on page 19 that said oral comments made at Local Plan forums had not been summarised in the report.

 

The Planning Policy Team Leader said he was unable to say how oral comments had been taken into account, because he had only joined the Council after the last forum had been held.

 

The Chairman said it was difficult to weight verbal comments, but it was also necessary to take account of them.

 

Councillor Mills suggested that a book be provided for people to write comments at future forums, and the Planning Policy Team Leader said staff members could also offer to minute statements for those uncomfortable with providing written responses.

 

Councillor Lodge noted summaries of representations made on retail on page 44, which said there were doubts that garden communities would reach the size necessary to support local retail centres. Encouraging those in new garden communities to travel to other towns for retail would be something the Local Plan should avoid.

 

The Chairman said the challenge was that shoppers would go wherever the best retail offers were. Shopping habits may well have changed by the end of the Local Plan period. However garden communities of the size planned would have attractive retail offers.

 

Councillor Lodge said an area which Council policy had failed was the provision of sports provision in developments. He hoped it was an area which the Council would be beefing up as part of its strategy.

 

The Chairman said he thought the aim to increase sports provision would come out in the strategy. He supported the principle of Councillor Lodge’s argument, but securing funding for sports facilities was a challenge. Developer contributions were the easiest route for securing funding. The increasing population and prominence of the wellbeing agenda meant further facilities were needed. The Council needed to be engaging with the appropriate people and would be failing in its duty if the consultation was not extensive. Sport was a key issue. The running  ...  view the full minutes text for item 9.

10.

Chapter 1: Introduction pdf icon PDF 235 KB

Minutes:

The Planning Policy Team Leader said the chapter introduced the plan. Responses to this section primarily concerned procedural issues and the sustainability appraisal.

 

11.

Chapter 2: Spatial Portrait, Vision and Objectives pdf icon PDF 202 KB

Minutes:

The Planning Policy Team Leader said the main issues raised regarding this section were questions about how the aims in the chapter would be met.

 

The Chairman said it was important to get a broader understanding of what was intended to be created in the proposed communities communicated to the residents of Uttlesford.

 

12.

Chapter 3: Spatial Strategy pdf icon PDF 2 MB

Minutes:

The Planning Policy Team Leader said this chapter included representations of the main strategic policy of the plan, such as scale and distribution of housing growth and provision of jobs. Most comments were directed at the three proposed garden communities.

 

Councillor Dean noted comments between pages 213 and 219 about Uttlesford District Council’s engagement with Cambridgeshire. He said the Council should work hard to demonstrate that it is properly engaged in cooperation with other councils. He asked whether Uttlesford District Council were adopting a leadership role with other authorities.

 

The Chairman said Councillor Barker had been doing a lot of detailed work with Uttlesford’s SHMA partners and with Braintree District Council. Uttlesford had also been engaging with various levels of authorities in Cambridgeshire, including the City of Cambridge Council, South Cambridgeshire District Council, the combined authority, the mayor and Cambridgeshire County Council. Representatives of the City of Cambridge and South Cambridgeshire would be visiting the proposed North Uttlesford garden community in the New Year.

 

In response to a question from Councillor Dean asking whether there needed to be any flexibility in the Local Plan in case some of the proposed sites for development could not be built on, the Planning Policy Team Leader said there had been suggestions that the Council over-allocate housing numbers to provide a buffer of sites that could come forward if there was a problem with a certain site. This was something the Council was looking into.

 

Councillor Dean said some comments had expressed concern that building work would squeeze out smaller builders.

 

The Chairman said allocations of building work for the Local Plan would provide room for smaller builders, and there would be standard planning applications as well.

 

Councillor Mills said the inspector would be looking for the plan to be robust, and so there would have to be a backstop of normal planning applications to over-allocate housing numbers.

 

Councillor Barker said many houses had already been built or had planning permission. There would likely be jobs for small builders because of the large amount of development going on throughout Essex.

 

The Planning Policy Manager said the Council was beginning to look at the Affordable Housing Strategy in greater detail. Community-led housing and self-builds were two initiatives which could be built into policy.

 

The Chairman said the Council was diligent about providing 40% affordable housing. The Council was also keen to develop a model to provide housing that had rent which was affordable to most people. A mix of housing was crucial.

 

Councillor Loughlin said the district lacked council properties. 

 

The Chairman said housing associations would probably charge 80% of market rent, so it would likely be that the Council would have to own the properties.

 

Councillor Mills said there were multiple options for this.

 

Councillor Dean said housing could be owned by local community groups and so would not be subject to Right to Buy. The Council needed to be innovative in how it approached the issue.

 

Councillor Dean said the Council needed to  ...  view the full minutes text for item 12.

13.

Chapter 4: Housing pdf icon PDF 229 KB

Minutes:

The Planning Policy Team Leader said representations for the chapter raised issues about the appropriate density and mix of schemes in Uttlesford, as well the affordability of affordable housing.

 

Councillor Dean noted representations said standards for housing density allowed for a greater density of houses than in East Hertfordshire and South Cambridgeshire. He asked whether officers could confirm whether Uttlesford’s standards were different to elsewhere and why. The size of dwellings in the UK was on average smaller than other European countries, which negatively affected living conditions.

 

Councillor Mills said Town and Country Planning Association (TCPA) principles proposed 20-30 houses per hectare. This should be the target for the new Garden Communities in Uttlesford, though there might be some areas where the density would be slightly higher. This would be less dense than some of the conventional developments over the past ten years. The health of the community would also play into the design of the houses, and the Council would be looking to reinforce this when the planning came forward.

 

In response to a question from Councillor Mills, the Planning Policy Team Leader said he would look into whether density was measured by an entire area or just the density of housing located in that area. There was a tension between low density sites with open spaces versus best use of land. If developments were not dense enough, then they might not be able to support a public transport route, as many houses would not be in walking distance of the public transport route.

 

Councillor Lodge said Policy H1 was aiming to build 35-60 houses per hectare in town centres and then between 30-50 house per hectare adjacent to a settlement. It seemed relative to the environment that Uttlesford was looking at too many.

 

The Chairman said officers would take this under consideration and come back to the group about the issue.

 

Councillor Lees said many representations suggested the housing mix was wrong. She asked how the Council would get the appropriate housing mix, and whether those parish councils without neighbourhood plans would be being consulted. The number of bungalows seemed to be a big issue, and some elderly people would want a greater availability of bungalows.

 

The Planning Policy Team Leader said there needed to be an evidence base to show that a different housing mix was required. The Chairman said the Council should look to update its evidence.

 

Councillor Barker said the Strategic Housing Market Assessment made recommendations for Uttlesford’s housing mix, and it was completed by experts in the field. The Council should have regard for this.

 

Councillor Lees said studies only answered questions that had been asked at the start of the study.

 

Councillor Mills said the indicative levels for housing mix would need to be taken forward to the regulation 19 plan. There was also government policy pointing to the release of larger houses for those wanting to move into smaller homes, and this was seen as an important way to meet housing requirements.  ...  view the full minutes text for item 13.

14.

Chapter 5: Employment pdf icon PDF 336 KB

Minutes:

The Planning Policy Team Leader said representations for this part of the plan questioned the demand for employment land in the district, and suggested support for different business sectors and that some employment policies be more flexible.

 

Councillor Dean said there was a claim on page 495 that various authorities had said that potential future employees at Stansted Airport would be living in those districts.

 

The Planning Policy Team there had been work to find a balance of work and jobs across both SHMA and FEMA areas.

 

Councillor Dean asked whether something would be done about Bury Lodge Lane in Stansted to prevent large vehicles going down Church Road in the middle of the town.

 

The Chairman said the Council should look into a weight restriction for this road.

 

Councillor Dean said there was a need to build footpath and bridleway networks between new and current settlements into the planning, in order to encourage people to use transport other than cars, and to ensure the settlements were connected for ease of access.

 

The Chairman said it was important to strike a balance between connectivity and mitigation.

 

Councillor Barker said it was necessary to ensure development catered for public rights of way, rather than destroying them.

 

15.

Chapter 6: Retail pdf icon PDF 113 KB

Minutes:

The Planning Policy Team Leader said representations on this part of the plan supported the need for appropriate retail provision in new developments, queried the uses that were appropriate within existing town centres and opposed out of centre retail development.

 

16.

Chapter 7: Transport pdf icon PDF 257 KB

Minutes:

The Planning Policy Team Leader said representations suggested that persuading people out of their cars would be difficult, and expressed concerns about the impact on road networks and air quality.

 

The Chairman said the Council had to recognise that the car would still be the most used form of transport for the majority of the Local Plan period, but that technology was changing, such as electric and driverless cars. There should be a giant step forward in terms of public transport. Each new development should be well-connected.  It would be irresponsible not to ensure this. Hopefully there could be a cycle path between Saffron Walden and Cambridge.

 

Councillor Barker said representations had raised the issue of rat runs. If the new sites were to go ahead, a solution to prevent rat running in existing communities should be discussed before development began.

 

In response to a question from Councillor Mills, the Planning Policy Team Leader said it would likely not take too long to complete the Transport Study. Cambridgeshire County Council and South Cambridgeshire District Council had said they would provide information to fit into Uttlesford District Council’s modelling update.

 

In response to a question from Councillor Lodge, the Planning Policy Team Leader said that any traffic proposals in the Local Plan for Saffron Walden would be included in the modelling work in the Transport Study. The Chairman said the Council was continuing to look at mitigation for areas of poor air quality. Modest improvements would likely be as much as could be hoped for the moment.

 

Councillor Dean asked whether the Transport Study was only addressing roads, or included other potential forms of transport such as a rail link to Haverhill or between Braintree and Bishops’ Stortford.

 

The Planning Policy Team Leader said the study did not include those possible rail links because it was essentially modelling a worst case scenario.

 

The Chairman said the Mayor of Cambridge had indicated there was a plan for a light railway at Haverhill to Cambridge South.

 

17.

Chapter 8: Infrastructure pdf icon PDF 242 KB

Minutes:

The Planning Policy Team Leader said representations had asked for the provision of appropriate infrastructure alongside development, with some parish councils making requests for specific infrastructure in specific areas.

 

Councillor Dean said there were representations on page 597 from the National Trust and Natural England which said there was a need for policy on green infrastructure, and asked whether the Council was working to create this policy.

 

The Planning Policy Team Leader said he thought the point being made was that the Council needed a standalone policy on green infrastructure, and this was something the Council was looking at.

 

The Chairman said he noted representations made by the West Essex Clinical Commissioning Group which said existing GP practices in the area did not have the capacity to accommodate significant population growth. New facilities would be built in new developments, but there would need to be dialogue with the clinical commissioning group in order to provide doctors to fill the new posts created.

 

18.

Chapter 9: Design pdf icon PDF 241 KB

Minutes:

The Planning Policy Team Leader said representations said good design was important, but questions were raised about the subjectivity of what was good design, with arguments for both specificity and flexibility in design.

 

Councillor Dean said garden villages should have a ban on green verge and pavement parking, but this would only be achievable if accessible, personal and general parking places existed in the right place. He asked for assurance that the Council would take this issue seriously.

 

The Chairman said this issue was a challenge. It had been agreed that the width of the road and the provision of cycle paths was important.

 

Councillor Mills said the German model had offsite storage parking, while other new developments in the UK had wider roads, a verge and then pavements to allow more space.

 

The Chairman said the issue demanded innovation.

 

Councillor Lees said the Council had to be innovative enough to say that it did not agree with Essex County Council guidelines about parking.

 

Councillor Loughlin said the Essex Design Guide were recommendations rather than rules. There was more tandem parking now, and it was important that the Council address design issues to do with parking.

 

Councillor Barker said it would be interesting to see new developments in planning for parking because many people would soon own electric cars.

 

The Chairman said people had very different views on what good design was.

 

19.

Chapter 10: Environment pdf icon PDF 338 KB

Minutes:

The Planning Policy Team Leader said representations supported the protection of the historic environment, but expressed concern about the impact of specific developments and suggested further detail was required regarding how the built and natural environments would be protected.

 

In response to a question from the Chairman, the Planning Policy Team Leader said the Council was working with Historic England to develop a full Historic Impact Assessment. In addition to looking at the impact of garden communities on heritage assets, it would also consider the character of landscape. A Sustainability Appraisal would examine the policies in the plan to ensure they were delivering sustainable development.

 

Councillor Dean said a comment from Historic England on page 673 said policy appeared to prioritise renewable energy provision over the protection and enhancement of the historic environment. Similarly, a comment said Policy D9 placed rigid expectations on energy efficiency in all development and might make schemes unviable.

 

Councillor Dean said developers and landowners could afford to invest in the design of low-energy properties and he thought the Council should be ambitious in dealing with the energy efficiency of both new and existing properties.

 

The Chairman said he thought the group endorsed Councillor Dean’s point.

 

In response to a point made by Councillor Dean regarding a comment by the National Trust about the impact of development on Hatfield Forest, the Chairman said it was right to appropriately protect the forest, but the problem of restricting access to it was not a reason to prevent development.

 

The Planning Policy Team Leader said the National Trust and Natural England were doing research on how far people would travel to go to Hatfield Forest and how to mitigate the effects of development. The provision of green infrastructure in new developments would help to mitigate this, but Hatfield Forest was very much a destination which people would choose to visit on a day out, as opposed to country parks which might meet more day-to-day needs. The Council would meet again with the National Trust at the end of January.

 

In response to Councillor Dean’s question as to whether the Local Plan was going to safeguard land for future potential development, the Chairman said it would not, but Saffron Walden was trying to plan for the future. Many people would hope that Carver Barracks would be available for development for the next Local Plan period, and so the Saffron Walden Neighbourhood Plan could build in the potential for a relief road for Carver Barracks.

 

In response to Councillor Loughlin’s question about how air quality would be monitored, the Chairman said the Council had a statutory obligation to monitor air quality.

 

Councillor Dean said a review monitoring air quality in Stansted had taken place and monitors were due to be put in place this month.

 

Councillor Lodge said there had been a number of policy reviews on air quality. Policy EN16 was weaker than before and there was no reason why it shouldn’t be stronger. Neighbouring authorities were being more robust.  ...  view the full minutes text for item 19.

20.

Chapter 11: Countryside pdf icon PDF 96 KB

Minutes:

The Planning Policy Team Leader said representations supported the protection of the countryside, but also requested flexibility to allow for the provision and expansion of community facilities.

 

Councillor Dean said there was a comment by Historic England on page 718, which said Policy C1 did not seek landscape enhancement. Additionally, on page 725, a comment talked about Policy C4 on community facilities in the countryside. Both policies were written in a restrictive matter, rather than promoting enhancement. It would be good to have the policy reworded more positively.

 

The Planning Policy Team Leader said officers would look at more positive wording.

 

21.

Chapters 12 - 13: Allocations pdf icon PDF 359 KB

Minutes:

The Planning Policy Team Leader said there were a wide range of representations in this chapter.

 

 

22.

Chapter 14: Delivery and Monitoring pdf icon PDF 140 KB

Minutes:

The Planning Policy Team Leader said there were not a large number of representations, but some did talk about how the Council monitored whether the policies in the plan were being achieved and that the Council should be assessing this in a more specific manner.

 

The Chairman said a revised timetable for the Local Plan would come to the next meeting of the working group. At such a time when officers responded to representations made to the Council, a monitoring plan should also be brought to the working group.

 

Councillor Dean said the Council needed to be able to assess whether it had met TCPA principles.

 

23.

Chapters 15 - 21: Appendices pdf icon PDF 146 KB

Minutes:

The Planning Policy Team Leader said no representations were made on the glossary.

 

 

24.

Late Representations pdf icon PDF 79 KB

Minutes:

The Planning Policy Team Leader said late representations could not be considered for the regulation 19 Local Plan. However at this stage it was thought appropriate to include the limited number received to the report.

 

Suffolk County Council talked about taking into account development in its area in Uttlesford’s transport modelling. The Essex Wildlife Trust referenced green infrastructure master plans for sites being prepared in advance of creating a built development master plan. These plans could then be monitored.

 

The Chairman said key wildlife corridors were one point the Essex Wildlife Trust raised, for example Broxted Wood.

 

The Planning Policy Team Leader said this would be something Uttlesford District Council would need to take into account in its master-planning work for the garden communities.

 

Councillor Dean asked why Stansted Mountfitchet Parish Council’s representation was made on page 819, because this implied that the council did not respond until after the deadline.

 

The Planning Policy Team Leader said he would look into this.

 

In response to a question from Councillor Barker, the Planning Policy Team Leader said colleagues at other councils had received broadly the same comments.

 

Councillor Barker said it was good to know that Uttlesford was not being singled out.

 

The Chairman asked for a list of topics to be presented at the beginning of the minutes so that readers could find a particular topic with ease.

 

The Chairman asked officers to give some thought to how to clearly present how representations were being responded to, when bringing draft responses to the working group.

 

Councillor Lees asked if it was possible to provide documentation to show that work being done by professional organisations was being chased up, so as to demonstrate the Council was working to get its work done.

 

The Chairman said this was possible, and the Council would flash warning signs if there were delays.

 

Councillor Dean it was important to have discussion on each topic incorporated in the minutes.

 

 

25.

Statement of Community Involvement pdf icon PDF 154 KB

To consider the draft Statement of Community Involvement.

Additional documents:

Minutes:

The Planning Policy Team Leader gave a summary of the report. The Statement of Community Involvement set out the Council’s approach to consultation for planning documents and applications. Representations were received from organisations and individuals. Appendix 1 summarised the representations and gave suggestions for potential changes as a result of these recommendations.

 

The Chairman said the report was an update to the Statement of Community Involvement which had been seen at previous meetings.

 

RESOLVED to recommend to Cabinet that the Statement of Community Involvement be adopted subject to the changes as set out in the Report of Representations.

 

 

The meeting ended at 9:00pm

 

 

26.

Action Points

Minutes:

General point

Continue to pursue wider engagement in the development of the Local Plan.

PP7

Amend Elsenham Parish Council’s representation summary to policy INF1 as per the email received from Elsenham Parish Council.

PP8

Provide books for comments at Local Plan Forums, and offer to minute comments for those not comfortable with writing.

PP8

Consider a new section in the Local Plan covering Neighbourhood Plans.

PP11

Investigate building provisions of policy S7 into the proposed SP10 policy.

PP12

Investigate whether housing density is measured by the number of houses over an entire area, or over the space taken up by houses within that area (gross or net density).

PP12

Investigate the possibility of lowering the proposed density of housing to reflect similar densities in other districts.

PP12

Officers should look to update the evidence base regarding the necessary housing mix.

PP13

Ensure there is a balance between connectivity between new and current settlements, such as footpaths and bridleways, and mitigating the effects of new settlements.

PP15

Consider solutions to rat running in existing villages.

PP16

Consider a standalone Green Infrastructure Policy.

PP18

Reconsider the wording of policy EN16. Suggested wording was “a new development should not adversely affect air quality levels within an Air Quality Management Area”. Relook at whether initiatives could be brought forward to protect air quality

PP18

Consider sustainability standards in new communities.

PP19

Look at making sure Policies C1 and C4 were more positively worded.

PP21

Bring a monitoring plan to the Planning Policy Working Group meeting. This should also cover how the TCPA principles will be monitored.

PP23

Investigate why Stansted Mountfitchet Council’s representation were mentioned in the late representations chapter.

PP23

Provide a list of topics mentioned at the beginning of the minutes of the meeting.

PP23

Give some thought to how to clearly present how representations were being responded to, when bringing draft responses to the working group.