Agenda and minutes

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Items
No. Item

1.

Election of Chairman

To elect a panel member to the position of Chairman.

Minutes:

Councillor Loughlin was nominated and duly elected as Chairman.

2.

Apologies for absence and declarations of interest

To receive any apologies and declarations of interest.

Minutes:

Apologies for absence were received from Councillor Redfern.

3.

Community Achievement Award nomination forms pdf icon PDF 39 KB

To receive the Community Achievement Award nomination forms (copy of application form attached).

Minutes:

The Community Development Officer said the meeting had been arranged to discuss procedure concerning the Community Achievement Awards nomination process. She said District Councillors were prohibited from nominating individuals for the award, primarily for reasons of transparency and to protect Members from controversy.

 

Members agreed this was correct practice.

 

Nomination Categories

 

The Community Development Officer said the categories for the Community Achievement Award Scheme were the same as previous years. She asked Members whether they wanted to change the categories outlined on the nomination form.

 

Members discussed the categories, as follows:

 

(a)        Service to children and young people up to 18 years of age.

·         No change – agreed.

(b)        Service to the elderly.

·         No change – agreed.

(c)        Service to people with assisted needs people with disabilities.

·         Members discussed this category and agreed it would be appropriate to replace the category title from ‘people with disabilities’ to ‘people with assisted needs’.

·         Changed – agreed.

(d)        Service to the local community and/or the environment.

·         Members discussed this category and felt the ‘and/or environment’ was unnecessary. Volunteers nominated for services to the environment would still fall under the ‘service to the local community’ category.

·         Changed – agreed.

(e)        Youth Initiatives – nominations for young people – (aged 15-18)

·         No change – agreed.

 

Number of nominations from each parish/town council

 

Members were informed that two nominations could be accepted in each category from every parish council and up to four from Stansted and Thaxted Parish Councils, as well as Great Dunmow and Saffron Walden Town Councils.

 

Members discussed the size of Thaxted and agreed that it no longer warranted four nominations, and would now only have two.

 

In response to a question from Councillor Lees, the Community Development Officer said if a particular parish/town council had more nominations than the two or four allocated, there was a mechanism by which an exceptional nominee could be accepted, although their nomination would not be officially put forward by the parish.

 

Nomination criteria

 

Members discussed the requirement for all nominees to have a minimum of five years volunteering experience. It was agreed to retain this requirement.

 

 

 

 

RESOLVED to:

 

1          Amend category ‘c’ on the nomination form to read ‘Service to people with assisted needs’. 

 

2          Amend category ‘d’ on the nomination form to read ‘Service to the local community’. 

 

3          Reduce the number of nominations accepted from Thaxted Parish Council from four to two.

4.

Format of the evening (verbal)

To discuss the format of the Community Achievement Awards.

Minutes:

The Community Development Officer explained how previous ceremonies had been organised and outlined the proposed structure of the evening.

 

The order of service would begin with a drinks reception. Then the Community Development Officer would read out citations for all of the nominees before the presentation ceremony commenced. The Chairman of the Council would be invited to present the awards, along with Councillor Loughlin as Chairman of the Community Achievement Panel. The ceremony would be followed by a photograph session and then drinks and food would be offered to guests. She said the main purpose of the event was to celebrate the achievements of Uttlesford’s voluntary sector and to say thank you to those that had volunteered in the local community.

5.

Date of event

To consider the date of the event.

Minutes:

The Community Development Officer said she would send parishes the updated nomination forms in the next two weeks. The closing date for nominations would be the 6 September 2018. The Panel would then meet again to decide which of the nominees were successful.

 

The date of the event would be 22 November 2018.

 

6.

Any Other Business

To consider any other business.

Minutes:

In response to a question from Councillor Ranger, the Community Development Officer said Members should declare a non-pecuniary interest if any of the people nominated for an award were known to them.

 

The meeting ended at 12.35pm.