Agenda and minutes

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Items
No. Item

16.

Apologies for Absence and Declarations of Interest

To receive any apologies for absence and declarations of interest.

Minutes:

Apologies were received from Councillors Ranger and Sell, Richard Priestly, Paul Salvidge and Peter Walker.

 

17.

Minutes of the Previous Meeting pdf icon PDF 74 KB

To consider the minutes of the meeting held on 23 January 2018.

Minutes:

The minutes of the meeting held on 24 January were approved and signed by the Chairman as a correct record, subject to noting the following members of the Museum Society were present: R Priestley, P Salvidge, P Walker and T Watson.

 

18.

Museum Society Chairman's Report pdf icon PDF 164 KB

To consider the Museum Society Chairman’s report.

Minutes:

The Working Group considered the report from the Chairman of the Museum Society.

 

The Chairman of the Museum Society noted the society was planning a bake off event in the summer.

 

19.

Quarterly Report: January - March 2018 pdf icon PDF 153 KB

To consider the quarterly report for January – March 2018.

Minutes:

The Working Group considered the quarterly report from the Curator. The Curator noted the following specific points.

 

Staff Shortages

 

The amount of staff on planned and unplanned leave had meant that managing the Museum to full capacity had been difficult.

 

Lift Upgrade

 

The Museum’s lift had been upgraded to comply with the latest fire safety regulations.

 

Visits

 

School bookings had been picking up. The learning pages of the Museum’s website were now the most viewed. The Museum was considering mailing out posters to schools to encourage them to book visits from the Learning Officer. Shop and ticket sales had been positive, but a St Valentines event had to be cancelled due to lack of sales. With funds from the Resilience Grant, the Museum hoped to commission an audience analysis to understand how to encourage more people to visit the Museum.

 

The Chairman apologised for the poor Member attendance at the Chairman’s charity event hosted by the Museum. He said the work of all its staff was much appreciated.

 

In response to a question from Councillor Light, the Curator said the Museum would consider providing free entry for the Fete De La Musique.

 

In response to a question from Councillor Wells, the Curator said parish magazines could be useful for publicising events at the Museum.

 

20.

Draft Forward Plan 2018 pdf icon PDF 231 KB

To consider the draft forward plan for 2018.

Minutes:

The Working Group considered the report.

 

The Curator said the Museum would soon be invited by the government’s national Accreditation Scheme for public museums and galleries to complete a mid-term accreditation update. The Forward Plan would need to be finished to be included in this update.

 

Members discussed the problems of staff retention at the Museum. Competent young staff were well-trained at the Museum but then tended to leave to take on other roles elsewhere. The Chairman said this was the nature of working at a small museum.

 

The Chairman thanked the Chairman of the Museum Society for working through the Forward Plan with the Curator. The Assistant Director – Corporate Services said the Cabinet Member for Communities and Partnerships, had offered to be another sounding board for the Curator.

 

21.

Resilient Heritage Project Enquiry Form pdf icon PDF 74 KB

To consider the Resilient Heritage Project Enquiry form.

Minutes:

The Working Group considered the report.

 

The Curator said she had submitted the draft project enquiry form online but had not yet received feedback. She hoped to do so soon.

 

22.

Date of the Next Meeting

To consider the date of the next meeting.

Minutes:

It was agreed that early September would be an appropriate date for the next meeting. The final date would be decided once the Democratic Services Officer had been able to investigate room availability.

 

 

The meeting ended at 6.50pm.