Agenda, decisions and draft minutes

Public Speaking: To register your intention to speak at a Council, Cabinet or Committee meeting, please contact Democratic Services on committee@uttlesford.gov.uk or 01799 510410, 510548, 510369 or 510467. Panel, Forum and Working Group meetings do not generally permit public speaking. Please refer to a specific meeting's pdf agenda pack for further information and registration deadlines.

Live Broadcast: For Council, Cabinet and Committee meetings the video player will be available on this page under the Media banner a few minutes before the meeting is due to begin. Please note that Panel, Board, Forum and Working Group meetings are not generally broadcast on the website. The Council uses Zoom and Youtube to broadcast its meetings. Please note that Zoom and YouTube have their own privacy and data security policies, which can be accessed at www.zoom.us and www.youtube.com.

Venue: Zoom - https://zoom.us/. View directions

Media

Items
No. Item

1.

Election of a Chair

To elect a Chair of the Committee.

Decision:

RESOLVED to elect Councillor Hargreaves as Chair.

Minutes:

RESOLVED to elect Councillor Hargreaves as Chair.

2.

Apologies for Absence and Declarations of Interest

To receive apologies for absence and declarations of interest.

Minutes:

There were no apologies for absence.

 

Councillor Day had been appointed to the Committee by executive decision; this would come into effect later in the week. He therefore attended the meeting without having voting rights.

 

3.

Minutes of the Previous Meeting pdf icon PDF 287 KB

To receive minutes of the meeting held on 8 January 2020.

Minutes:

The minutes of the meeting held on 8 January 2020 were agreed and would be signed as an accurate record at an appropriate point.

 

4.

Applications by Organisations pdf icon PDF 17 KB

To consider the applications for Voluntary Sector Grants (VSG).

Minutes:

Each application was considered in turn. The Chair confirmed that in addition to £330,000 being available for distribution, a further £53,200 had been made available from unspent Community Project Grants and £3,000 from monies not having been spent on the Thaxted Festival, which had not taken place. This meant there was £386,200 available to allocate.

 

Members resolved to grant funds to organisations, subject to the consideration of all valid applications and the overall budget limit. One further outstanding application remained for discussion at the next meeting. Members agreed to re-visit these initial allocations at the next meeting to be held on Tuesday 23 February 2021 at 12.30.

 

4a

Council for Voluntary Services Uttlesford (CVSU) pdf icon PDF 372 KB

To consider the VSG application of Council for Voluntary Services Uttlesford (CVSU).

Decision:

RESOLVED to grant CVSU Organisation £34,000, subject to the consideration of all valid applications and the overall budget limit

 

 

Minutes:

Members considered that this organisation had stood up fairly well to date throughout the pandemic.

 

RESOLVED to grant CVSU Organisation £34,000, subject to the consideration of all valid applications and the overall budget limit.

 

4b

Uttlesford Community Travel pdf icon PDF 375 KB

To consider the VSG application of Uttlesford Community Travel.

Decision:

RESOLVED to grant Uttlesford Community Travel £40,000, subject to the consideration of all valid applications and the overall budget limit

 

 

Minutes:

Members noted that £17,000 had previously been granted for vehicle replacement through a Community Project Grant. Officers confirmed that concerns previously expressed around zero hour contracts had now been resolved.

 

RESOLVED to grant Uttlesford Community Travel £40,000, subject to the consideration of all valid applications and the overall budget limit.

 

4c

St Clare West Essex Hospice Care Trust pdf icon PDF 360 KB

To consider the VSG application of St Clare West Essex Hospice Care Trust.

Decision:

RESOLVED to grant St Clare West Essex Hospice Care Trust £5000, subject to the consideration of all valid applications and the overall budget limit

 

 

Minutes:

Members noted that the pandemic had resulted in a significant drop in fundraised income.

 

RESOLVED to grant St Clare West Essex Hospice Care Trust £5,000, subject to the consideration of all valid applications and the overall budget limit.

 

4d

Community 360 Training pdf icon PDF 148 KB

To consider the VSG application of Community 60 Training (previously VST).

Decision:

The item was deferred as additional information was requested from the organisation.

Minutes:

Members noted that remote training was currently in place and that the requested funding would enable bursary places to be provided for 52 people to receive training.

 

Members requested that further information be sought in respect of the effects of the pandemic on the organisation.

 

RESOLVED that the item be deferred and carried forward to the next meeting.

 

 

4e

Home-Start Essex pdf icon PDF 513 KB

To consider the VSG application of Home Start Essex.

Decision:

RESOLVED to grant Home Start Essex £10,500, subject to the consideration of all valid applications and the overall budget limit

Minutes:

Members discussed the fact that the home visiting service had continued to operate well throughout the pandemic.

 

RESOLVED to grant Home Start Essex £10,500, subject to the consideration of all valid applications and the overall budget limit.

 

4f

Volunteer Uttlesford pdf icon PDF 356 KB

To consider the VSG application of Volunteer Uttlesford.

Decision:

RESOLVED to grant Volunteer Uttlesford £18,000, subject to the consideration of all valid applications and the overall budget limit

Minutes:

Councillor Lodge declared a non-prejudicial interest as his wife had previously worked for the organisation.

 

Members acknowledged that extra demands had been placed on the organisation during the pandemic.

 

RESOLVED to grant Volunteer Uttlesford £18,000, subject to the consideration of all valid applications and the overall budget limit.

 

4g

Support 4 Sight pdf icon PDF 264 KB

To consider the VSG application of Support 4 Sight.

Decision:

RESOLVED to grant Support 4 Sight £10,000, subject to the consideration of all valid applications and the overall budget limit

Minutes:

Members expressed support for the application, particularly given that the organisation had experienced difficult times having left the shop.

 

RESOLVED to grant Support 4 Sight £10,000, subject to the consideration of all valid applications and the overall budget limit.

 

4h

Action for Family Carers pdf icon PDF 329 KB

To consider the VSG application of Action for Family Carers.

Decision:

RESOLVED to grant Action for Family Carers £15,000, subject to the consideration of all valid applications and the overall budget limit

Minutes:

Members noted that Covid costs to the organisation had exceeded £15,600 and that the organisation had proved itself throughout the pandemic.

 

RESOLVED to grant Action for Family Carers £15,000, subject to the consideration of all valid applications and the overall budget limit.

 

4i

Hearing Help Essex pdf icon PDF 4 MB

To consider the VSG application of Hearing Help Essex.

Decision:

RESOLVED to grant Hearing Help Essex £3,500, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Members noted that the organisation had incurred significant additional expenditure due to Covid and had shown great initiative during this time, alongside many other organisations.

RESOLVED to grant Hearing Help Essex £3,500, subject to the consideration of all valid applications and the overall budget limit.

 

4j

Uttlesford Citizens Advice pdf icon PDF 252 KB

To consider the VSG application of Uttlesford Citizens Advice.

Decision:

RESOLVED to recommend that Cabinet grant Uttlesford Citizens Advice £160,000, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Officers explained that the application was broken down between £155,000 and £5,000 which was a separate invoice for frontline services. Members supported the application and confirmed the excellent on-going service provided by Citizens Advice.

 

RESOLVED to recommend that Cabinet grant Uttlesford Citizens Advice £160,000, subject to the consideration of all valid applications and the overall budget limit.

 

4k

Citizens Advice East Herts pdf icon PDF 650 KB

To consider the VSG application of the Citizens Advice East Herts.

Decision:

RESOLVED to grant Citizens Advice East Hertfordshire £11,500, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Members noted the map showing the areas of deprivation in Uttlesford and recognised the support provided by Citizens Advice East Herts to many Uttlesford residents, particularly to those living near to Bishop’s Stortford who had utilised the service located there. Extra pressures caused by the pandemic were also recognised and the complexity of cases had also increased.

 

RESOLVED to grant Citizens Advice East Hertfordshire £11,500, subject to the consideration of all valid applications and the overall budget limit.

 

4l

Accuro (Care Services) pdf icon PDF 1 MB

To consider the VSG application of Accuro (Care Services).

Decision:

RESOLVED to grant Accuro (Care Services) £20,000, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Members acknowledged that this organisation provided a county-wide service and had incurred additional costs of £5,700 because of the pandemic. Members initially supported the officers’ recommendation of £15,000 but subsequently re-visited the item and increased that figure.

 

RESOLVED to grant Accuro (Care Services) £20,000, subject to the consideration of all valid applications and the overall budget limit.

 

 

4m

Uttlesford Buffy Bus Association - Buffy Playbus pdf icon PDF 389 KB

To consider the VSG application of Uttlesford Buffy Bus Association – Buffy Playbus.

Decision:

RESOLVED to grant Uttlesford Buffy Bus Association £5,000, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Members recognised that services offered by the organisation since Covid restrictions had been reduced, staff had initially been furloughed but that initiative had been used and that the funding request was supported.

 

RESOLVED to grant Uttlesford Buffy Bus Association £5,000, subject to the consideration of all valid applications and the overall budget limit.

 

4n

Carers First pdf icon PDF 388 KB

To consider the VSG application of Carers First.

Additional documents:

Decision:

RESOLVED to grant Carers First £7,381, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Members noted that costs associated with the pandemic were shown as £30,000 and that between April and December 2020 there were 69 new carers. Members recognised that there were many cases where children were looking after parents, as well as schooling siblings.

 

The application was supported and after initial discussions the matter was revisited.

 

RESOLVED to grant Carers First £7,381, subject to the consideration of all valid applications and the overall budget limit.

 

4o

Bridge Meadows CIC pdf icon PDF 721 KB

To consider the VSG application of Bridge Meadows CIC.

Decision:

RESOLVED to grant Bridge Meadows CIC nil monies.

 

Minutes:

Councillor Lodge declared a non-prejudicial interest as the operators were known to him.

 

Officers clarified that this organisation was a Community Interest Company and applications were only open to registered charities. However, possible alternative funding streams existed, such as Health and Well-being grants.

 

Members accepted this information and officers agreed to investigate alternative funding streams.

 

RESOLVED to grant Bridge Meadows CIC nil monies.

 

4p

Dig It Community Allotment pdf icon PDF 2 MB

To consider the VSG application of Dig It Community Allotment.

Decision:

RESOLVED to grant Dig it Community Allotment £6,000, subject to the consideration of all valid applications and the overall budget limit.

 

Minutes:

Councillor Lodge declared a non-prejudicial interest as his wife had previously had connections with the organisation but she had had no involvement for the past couple of years.

 

Members recognised the healthy outdoor nature of the works involved and supported the application.

 

RESOLVED to grant Dig it Community Allotment £6,000, subject to the consideration of all valid applications and the overall budget limit.

 

4q

Saffron Walden Mencap Society pdf icon PDF 648 KB

To consider the VSG application of Saffron Walden Mencap Society.

Decision:

RESOLVED to grant Saffron Walden Mencap Society nil monies.

 

Minutes:

Members discussed the recommendation made by officers that no grant be given to the organisation. Concerns were expressed that the funding being requested was for a new project, about which there were doubts as to future sustainability. There was also seen to be some overlap with the works undertaken by Accuro (Care Services). It was recognised that possible alternative funding streams existed, such as Health and Well-being grants. Members requested that officers should investigate further possible funding streams.

 

RESOLVED to grant Saffron Walden Mencap Society nil monies.

 

 

 

 

Meeting Closed 12.22 pm