Agenda and minutes

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Items
No. Item

1.

Public Speaking

Minutes:

The Speakers made comment that Uttlesford had a good opportunity to refresh the new Local Plan considering green infrastructure and building methods.

 (* Document late addition not included in the agenda pack).

 

Suggested future actions.

 

  • Uttlesford should apply pressure to reduce housing numbers.
  • Urgent meeting with MP.
  • Liaise with other Districts and other MPs in the South East.

 

2.

Apologies for absence and declarations of interest

To receive any apologies and declarations of interest.

Minutes:

- Apologies for absence were received from Cllrs Freeman and Merifield.

 

- There were no changes in circumstance to the previous meeting.

 

- The Chair gave a re-cap of the groups working arrangements.

 

3.

Minutes of previous meeting pdf icon PDF 292 KB

To consider the minutes of the previous meeting.

Minutes:

The minutes of the previous meeting were approved.

4.

Local Plan Project Initiation Document pdf icon PDF 114 KB

To consider the Local Plan Project Initiation Document.

Additional documents:

Minutes:

- The purpose of this item was for the group to review the updates in the document after receiving the Government’s white paper and before being taken to the Scrutiny Committee and Cabinet.

 

A discussion was held, and the following points were highlighted.

 

- Members of the group voiced their concerns regarding  the Project Management Officer and how it might affect the outcome of the new Local Plan. Members?  said the position of Project Manager for the Local Plan had already been filled with a  consultant with extensive experience in planning and a strong understanding of the district. Members  stated that the reason  the last Local Plan had been rejected was not due to its project management.

 

- The climate change interim policies would be incorporated in the Local Plan where appropriate enhancing their statutory weight.

 

- Members requested tracked changes on all documents in future to make document review quicker.

 

- Costing within the project initiation document included staffing, evidence requirements and legal representation and counsel. Contingency had been built into the plan.

 

- Uttlesford District Council had been advised by the Peer Review Group and neighbouring authorities to calculate the most deliverable timeline, adopting the Local Plan in July 2024.

 

- Members and the Peer Review Group met with the Ministry of Housing Communities(Ministry) and Local Government (UDC) to discuss their approach to the new Local Plan. It was met with general support and the Ministry noted  there would be no government intervention if the plan was submitted before the deadline of December 2023, intervention would impede progression.

 

 - The group approved the document be taken to Cabinet.

 

5.

Local Development Scheme pdf icon PDF 121 KB

To consider the Local Development Scheme (LDS).

Additional documents:

Minutes:

- The group approved the document be taken to Cabinet.

 

6.

Statement of Community Involvement - Draft for Consultation pdf icon PDF 118 KB

To consider the Statement of Community Involvement.

Additional documents:

Minutes:

- The document had been updated considering the Peer Review Group recommendations.

 

A discussion was held, and the following points were highlighted.

 

- The group highlighted the importance of providing traditional forms of notification through community publications and leaflet drops alongside the web-based forms of communication. Members supported playing a role in communication with Parishes and members of the public.

 

 - The group approved the document be taken to Cabinet.

 

7.

Community Engagement Strategy pdf icon PDF 119 KB

To consider the Community Engagement Strategy.

Additional documents:

Minutes:

- The group approved the document be taken to Cabinet.

 

8.

Lets talk about pdf icon PDF 136 KB

To consider Let’s talk about.

Additional documents:

Minutes:

- The document was presented to the group, comparing the old approach and highlighted the new approach of  consultation.

 

- Consultation would be divided into topics, to encourage engagement with a staggered 27week timetable which would start at the end of October 2020,  through to March 2021.

- The Community Stakeholder Forum would meet on a 2weekly basis kickstarting each topic.

- Each topic would have a 4-week public consultation.

 

- The group approved the document be taken to Cabinet.

 

Action: Member feedback on this paper by Friday October 2nd.

9.

Areas of Search and the Local Plan Development Strategy pdf icon PDF 186 KB

To consider Areas of Search and the Local Plan Development Strategy.

Additional documents:

Minutes:

- The strategy was presented and outlined that the approach would be a way to influence developer decisions and site selections.

- the areas of search had been developed around a 2km radius of walkable neighbourhoods.

 

- The group requested a workshop with officers to inform the discussion and process further.

 

- The group approved the document be taken to Cabinet.

 

Acton: Policy Team officers to arrange an areas of search workshop.

 

 

10.

Changes to the Planning System Consultation pdf icon PDF 281 KB

To consider Changes to the Planning System Consultation.

Additional documents:

Minutes:

- The document was presented to the group; Officers confirmed that the drafted response included input from Development Management, Policy and Housing Members,  the Portfolio Holders had also been consulted.

 

- Officers would meet with Cllr. Evans and Cllr. Lodge on the 29th September 2020  to get sign off on the executive decision ahead of submitting the consultation to government.  There was the possibility of further changes through this process.

 

- Subject to amendments, the group approved the document be taken to Cabinet.

 

 

 

Meeting ended 22:20