Issue - meetings

To note the updates and amendments made to the Constitution by the Monitoring Officer under delegated powers.

Councillor Oliver, Chair of Governance, Audit and Performance (GAP) Committee, presented the report on recent updates to the Council’s Constitution. He highlighted that Committee Chairs would review a number of general amendments which had been deferred from September’s GAP meeting for further consultation. These were expected to return to the Committee for their consideration after the election.

The report was noted.

To note the updates and amendments made to the Constitution by the Monitoring Officer under delegated powers.

The Assistant Director - Legal and Governance introduced her report. She said that where new clauses were to be added they had been highlighted in yellow in the report.

In response to various questions, officers said that:

·        Rule 3 outlined the position for calling extraordinary meetings. It was the role of the Chief Executive to legally issue the summons for such meetings and not to call the meeting. The two functions legally were required to be separate.

·        Paragraph 5.2 of the report detailed arrangements for meetings convened at short notice.

·        Paragraph 6.3.7 of the report outlined the specific obligation for Scrutiny Committee to carry out the functions assigned to a Crime and Disorder Scrutiny Committee pursuant to Section 19 of the Police and Justice Act 2006.

Councillor Foley joined the meeting at 7.20 pm.

Members noted the update to the report at paragraph 1.3 and the amendments made by the Monitoring Officer under delegated powers which would be made to the Constitution as outlined in appendix one of the report and the amendments shown in paragraph 13 made by the Monitoring Officer under delegated powers which would be made to the Constitution as outlined in appendix two of the report.