Agenda and minutes

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No. Item


Apologies for Absence and Declarations of Interest

To receive any apologies for absence and declarations of interest.


Apologies of absence were received from Cllrs Khan and Armstrong


Declarations of interest were made by Cllrs Merifield, Lemon, Gerrard and Reeve as members of the Planning Committee and Cllr Lemon as a private landlord



Minutes of the Previous Meeting pdf icon PDF 67 KB

To consider the minutes of the previous meeting.


The minutes of the meeting held on the 14 March 2019 were approved and signed by the Chairman as a correct record of the meeting



Homelessness and Rough Sleeping Strategy pdf icon PDF 368 KB

To consider the attached Homelessness and Rough Sleeping Strategy 2020-2025


The Housing Strategy and Operations Manager gave a brief explanation for the requirements for a new Homelessness and Rough Sleeping Strategy and then explained that after this meeting the draft document would go out to public consultation any amendments would then be made before the document went before Cabinet for formal adoption in January 2020.  


The Housing Strategy and Operations Manager suggested that members may like to email her with any comments or queries that they have regarding the document.


Cllr Dean asked some questions regarding the strategy and for clarification regarding some of the figures and charts within it. Cllr Reeve asked if the officer was confident that the strategy could be delivered, she said that there were always unknowns but yes as things stood she was. 


Members felt that this was a good document and were happy for it to be consulted on and then put to cabinet with any amendments.



Rent and Service Charge Setting pdf icon PDF 77 KB

To consider the attached report;  Housing Revenue Account - Proposed Rent, Service and Support Charge increase 2020/21


The Assistant Director Housing Health and Communities talked to the contents of the report that explained the approach being taken to increasing rents for the council’s housing and garage tenants in the coming financial year.


Cllr Reeve asked why CPI was used for rents but RPI for other charges. The Assistant Director explained that the Government used CPI for its rents policy but that the council had historically always used RPI for its other charges so this is why service charges were increased by RPI.


It was explained that Lifeline charges are to be kept at the same level again this year as Essex County Council are currently reviewing telecare services across Essex and are looking at procuring an Essex wide service rather than funding individual councils such a Uttlesford to provide the service to their referees. 


Cllr Gerrard asked was the Governments rent policy likely to change with a change in Government. Officers felt it would be very unlikely to change for the next year at least.


APPROVED to endorse the contents of the report and rents and service charges to be increased accordingly


Tenant Regulatory Panel (TRP) update pdf icon PDF 146 KB

To consider the Tenant Regulatory Panel update.


In the absence of the Chair of the Regulatory Panel the Housing Strategy and Operations Manager briefed members on the contents of the report in front of them that the panel had completed on sheltered housing. She also explained that the panel would now be looking at the council’s downsizing policy that tried to encourage tenants in larger properties to move to smaller ones.


It was also explained by officers that once the current STARR survey of all our tenants was completed there would be a review of how the council engaged with its tenants and the roles of the Tenants Forum and Regulatory Panel.



Development Update pdf icon PDF 62 KB

Verbal Update


The Housing Strategy and Operations Manager gave a verbal update on the council’s current development programme

Hatherley Court – Phase 2 was progressing well after delays caused by having to move pipes and cables and is now expected to be completed in February 2020.


Frambury Lane and Newton Grove – the four properties on each of these sites were now nearing completion with Frambury Lane due to be ready for letting in December and Newton Grove just into the New Year. It was suggested that members might like to view these properties before they were occupied.


Walden Place – The plans for a pre planning application for this scheme are being finalised. The plan is to detach the main house from the rest of the sheltered scheme and then sell the listed house for private development, whilst new communal facilities and replacement flats would be added to the remaining part of the scheme.


The Moors – We are now in contract for building 16 new council properties on this site, half of which will be at social rent thanks to the HOMES England grant funding we have received. Planning conditions are being discharged and it is hoped building works will commence properly in January with the scheme completing in early 2020.


Great Chesterford site – we are currently waiting a planning committee date for the revised scheme for this site. Although the site has planning permission, which was gained by Hastoe Housing Association before the council bought this site, the current permission is for 11 larger market style properties and we are seeking to change this to 13 properties appropriate for letting at affordable rents. We have started to discharge some of the planning conditions associated with the original application as they will be the same under any new permission granted. If we do not get a new planning permission then we would have to build out the current permission.


Thaxted Road Saffron Walden – planning permission has now been granted on this site and detailed plans are now being drawn up prior to going out to tender for a contractor.


We are also at the various stages of the development process for sites in Saffron Walden, White Roding and Elsenham.

Cllr Dean asked a question regarding the standard of housing being developed by the council in terms of energy efficiency. Officers explained that we had a build standard that was set by members in the past and that was set to meet building regulation standards. We didn’t currently develop Passiv houses because of the additional costs involved which would result in us delivering fewer houses. The Asst Director said that if members wanted officers to look again at these standards then officers could look at comparative costs of both building costs and what this would mean in terms of savings to tenants on their heating costs.   


Cllr Reeve asked a question regarding the thermal efficiency of current council stock. The Asst Director explained that we had a programme for  ...  view the full minutes text for item 6.


Exclusion of public and press

Consideration of reports containing exempt information within the meaning of section 100I and paragraph 1 part 1 Schedule 12A Local Government Act 1972.


RESOLVED to exclude the public and press for the following items on the grounds that they contained exempt information within the meaning of s.1 etc


Housing Repairs and Maintenance proposals

To consider a verbal update of the housing repairs and maintenance proposals.


The Assistant Director: Housing Health and Communities presented details of a proposal to set up a joint venture with Norse (a company originally set up by Norfolk County Council that still has links to the council). This would see the creation of a new company, Uttlesford Norse, which would deliver the repairs and maintenance services that are currently provided by the council’s team at Newport depot along with its outside contractors.


Members then discussed the proposal which was due to be considered by Cabinet on 26 November.


It was explained that all employees in the services affected would transfer to the joint venture company with Norse with no change to their existing terms and conditions of employment. A consultation process in relation to the transfer of employees would commence should the arrangement be approved by Cabinet.


APPROVED that members of the housing board were fully supportive of the proposal for a joint venture with Norse to deliver the repairs and maintenance services.


Meeting closed at 12.50.